Something that I hear over and over again is the difficulty in communicating in large companies. This is especially difficult across departments (even in the same department sometimes). Often the root of the problem is company silo’s.
Being geographically dispersed has little to do with it. I’m just as likely to communicate the same way with someone on the same floor with me as I am with someone in Cupertino or Vancouver.
Obviously size and scale have a lot to do with it. The issue is not the number of people, it’s the tools that we use.
Enterprise tools don’t scale the same way our networks scale.
Enterprise tools are developed in a parent child mindset. Things need to be categorized as they are created. Communication is expected to be orderly.
What’s the first line in an email? Who it’s to. Then two more lines of who will receive the message. It is set up to push my message to the people I determine would be interested. How do I communicate with people that need to know my message, but neither of us may know that.
How do I send my message to one person who has to know what I have to say to get their job done? How do I inform another who should be kept in the loop but doesn’t need to know right away? Right now I push the message to them both at the same time. One person appreciates it, one person has to deal with a clogged inbox.
Enterprise tools are best for communicating directly with one person. Conference calls and web meetings are workarounds because we don’t have a better way to communicate.
It’s all about pushing your message as opposed to enabling people to find your message. We’ve seen this shift in Marketing taking place all around us. Blogging, wiki’s, tags, search, RSS all allow people to find my messages when it’s relevant to them, when they need it.
Informationon the Intranet is impossible to find. I first have to find the person who has it or knows where it is and then signal to them that I need it. Or if I receive information before I’m ready for it then I have to try and store it someplace that I can then later go and find it. If it gets lost in my endless sea of folders it’s usually easier to ask the person for it again and hope they can find it.
On the Internet if I want to share my thoughts with people I post it. I don’t send it. People who care enough about what I have to say subscribe to my RSS feed. People who need to know about the topic I’ve written about find my posts through search. People who find my posts insightful blog about it and link to me or tag it on a social bookmarking site like del.icio.us which enable others to find it.
Now many of you may be thinking, “Tac, that works great on the Internet but how does this translate to an Intranet?” Here’s a great example of what this looks like in a work environment: http://www.slideshare.net/slgavin/meet-charlie-what-is-enterprise20
If companies want to tear down communication silo’s in their companies they can start by using these new tools.
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